Why we are collecting your data
As an elected Councillor I am the controller accountable for the processing of personal information in connection with requests received from residents. This means I need to collect your personal data so that I can process your request for assistance or respond to your enquiry. I will only collect the personal data from you that I need in order to provide you with relevant information, services or support.
When you ask for my help and assistance I will need to collect some information from you.
This will generally include personal information such as your name, address and contact information together with details of your problem or concern.
The law treats some types of personal information as ‘special’ because the information requires more protection due to its sensitivity. This information consists of:
It will only be necessary to collect this type of information where it is of relevance to the request you are making.
The basis for the processing
The legal bases relied on for processing personal information in relation to responding to requests from constituents is:
Who we will share your information with
As a councillor of Leighton Linslade Town Council (LLTC) and Central Bedfordshire Council (CBC), I may need to pass your personal details, and the circumstances of your query/complaint to Council Officers and/or other ward Councillors in order to allow the Council to look into the issue. I will not pass personal details of constituents who contact me to anyone else (other than as stated above) unless I am required to do so by law or where this is in connection with a criminal investigation.
If you have contacted me about a personal or policy issue, I may pass your personal data on to a third-party in the course of dealing with your request or query, such as local authorities, government agencies, public bodies, health trusts and regulators. Any third parties with whom I may share your data are obliged to keep your details securely, and to only use your data for purposes already communicated to you.
In any event, I will not use your personal data in a way that goes beyond your reasonable expectations in contacting me.
If you specifically ask me not to disclose information identifying you to other third parties it is necessary for me to contact, I will try to respect that. However, please be aware that it may not be possible to progress a matter for you on an anonymous basis.
I will never sell your data. However, I may share some of your personal information with third parties to:
How we keep your information safe
Reasonable security measures will be taken to ensure that personal information within my control is protected from accidental loss or alteration, inappropriate access, misuse or theft.
Providing accurate information
I need to hold accurate and up to date information about you so that I can deliver appropriate services. If any of your details change, you need to tell me as soon as possible so that your records can be updated.
I will not:
How long we hold your data
I will process your personal data until I have resolved your issue and store electronic data and paper records for a period of three years. This is to allow me to build up case history and to return to your records when further matters arise.
You are entitled to the following rights:
Right of access – you have the right to request a copy of the information that I hold about you.
Right of rectification – you have a right to correct data that I hold about you if it is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data I hold about you to be erased from my records.
Right to restriction of processing – where certain conditions apply you have the right to ask me to restrict [quarantine] my processing of your data.
Right of portability – in certain circumstances you have the right to have the data I hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing, such as direct marketing.
Right to object to automated processing, including profiling – you have the right to ask for a decision made on wholly automated basis which legally affects you to be reviewed by a human being.
If you are dissatisfied with how I have used your personal information, you can complain to the Information Commissioner’s Office at firstname.lastname@example.org
If you wish to exercise any of your rights including your right to access your personal information, please write or email me at the address given on this website.
Published and Promoted by Amanda Dodwell on behalf of David Bowater, Ray Berry, Amanda Dodwell,
Carol Chambers, Farzana Kharawala and Jeremy Silverstone
South West Bedfordshire Conservative Association, Wentworth House, 83 High Street North, Dunstable, Beds, LU6 1JJ
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